Pricing
Maintenance software pricing is unusually hard to compare, because vendors publish per-user rates while gating the features that make the software useful. The sticker price and the price you actually pay are frequently different numbers. This page collects published starting prices, explains what typically sits behind higher tiers, and shows how to model real cost for your team.
Torgix pricing
Torgix publishes every price on the page: seven tiers sized by fleet, from $99 to $3,500 a month, with unlimited users, parts ordering, and all fifteen AI capabilities included at every tier.
See Torgix pricing in full →The numbers
| Platform | Published entry price | Pricing model | Commonly gated to higher tiers |
|---|---|---|---|
| MaintainX | ~$20/user/mo | Per user | Parts inventory, POs, API, time & cost tracking |
| UpKeep | ~$24/user/mo | Per user | PM scheduling, inventory, labor tracking |
| Limble | ~$28/user/mo | Per user | Multi-location inventory, advanced reporting |
| Fiix | ~$45/user/mo | Per user | Purchasing, RFQs, multi-site inventory |
| eMaint | Quote (3-user minimum) | Per user, quoted | Advanced configuration, integrations |
| Fleetio | Per asset | Per asset | Advanced integrations |
| Tractian | Quote-based (software + sensor hardware) | Quote | Not published |
| IBM Maximo | Quote | Enterprise licence | Not published |
| Torgix | $99 to $3,500/mo, by fleet size | Flat tier, unlimited users | Nothing: all 15 AI capabilities and parts ordering included |
Published starting prices as of July 2026, verified against vendor websites; quote-based vendors do not publish rates. Vendors change pricing and tier composition; verify directly before making a decision.
The arithmetic
The arithmetic is straightforward: at $28/user/month, twenty-five people is $700/month and fifty is $1,400. The less obvious cost is behavioural. When each login has a price, teams ration them, and the first people cut are usually equipment operators, who are also the people closest to the machines. A maintenance system that only supervisors can see is a system that learns about problems late.
Flat pricing removes that decision. Whether it is cheaper depends on your headcount: below roughly ten users, per-user platforms are typically less expensive; above twenty, flat pricing usually wins. Model it against your actual numbers rather than trusting either claim.
Before you sign
Is parts inventory included in the tier I am quoted, or a tier above? Are purchase orders included? Is API access included? What does AI cost, and is it an add-on? What happens to my price when headcount grows 50%? Is there a minimum user count? What does implementation cost, and how long does it take?
Comparing platforms, not just prices? Start with the alternatives hub or the full Torgix comparison.
Watch the explainer
Real product screens. Figures shown are illustrative demo data. Prices approximate as of August 2026.
01 · If you are shopping for maintenance software, understand one thing before you compare anything else. Most of this market is priced per user. The number on the pricing page is not the number you will pay. Your price is that number, times the size of your team, forever. This video is made by Torgix, which prices by fleet size instead, so we have a position here. But the math is just math, and we will also tell you when per user pricing is genuinely fine.
02 · Here is how the market prices as of August 2026, and check every figure on the vendor's site, because these change. MaintainX starts around twenty dollars per user per month on annual billing, sixty five on its premium tier, and it has a genuinely free basic tier. UpKeep starts around twenty four dollars per user per month, fifty five on premium. Limble does not publish prices. Fleetio prices per vehicle rather than per user, roughly four to ten dollars per vehicle per month. Samsara and Tenna do not publish pricing, and both involve hardware.
03 · Now the math. Take an equipment operation with twenty people who should be in the system. Mechanics, operators, foremen, dispatch, the office. At twenty four dollars per user, twenty people is four hundred eighty dollars a month. On a premium tier around sixty dollars, the same twenty people cost about twelve hundred a month. Grow to thirty people and you are near eighteen hundred. The software did not change. Your bill did.
04 · The bigger cost is not the invoice. It is what per user pricing makes you do. When every login costs money, you start deciding who deserves one. The operator who noticed the hydraulic leak does not have a seat, so the leak gets reported at coffee, or not at all. To be fair, some vendors offer free requester accounts, and that helps. But reporting is not the same as participating. Closing a work order, checking a machine's history, looking up a part still costs a seat. Every person you leave out is a machine whose problems you find out about later.
05 · The honest part. Per user pricing is fine if your maintenance team is three people and will stay three people. MaintainX's free tier is a real place for a very small shop to start. Per user pricing hurts when the number of people who should be in the system is large and growing. Which describes most equipment intensive operations.
06 · The alternative is pricing by fleet, not by people. Torgix publishes seven tiers sized by fleet, starting at ninety nine dollars a month for up to ten units, with unlimited named users at every tier. No per seat pricing, ever. The whole crew gets a login, including the operator who noticed the leak, and the AI is included with no add on fee. Whatever you choose, run this exercise. Count every person who should be able to report an issue, close a work order, or look up a machine. Multiply by the real per user price. Compare that to a fleet sized flat option, in year three, at your real headcount. The pricing model you pick decides who is in the system. And who is in the system decides what the software is worth. Torgix.
Common questions
Before you decide
Software changes what your maintenance costs. It does not change what your machines cost you to own and run today, and that is the number this decision should start from. Work yours out in a couple of minutes, free and with no sign up.
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